District 6 Literature Committee

LITERATURE COMMITTEE SCOPE, AND PROCEDURE

The Literature Committee reviews and discusses changes in our literature especially the pamphlets and keeps literature on hand

SCOPE:

The chairperson and the committee develop ideas and methods to best accomplish the committee's purposes of informing groups in District 6 of all available conference-approved literature, audiovisual material, and other special items provided through our local inter groups, and the general service office. Consider any suggestions regarding literature@district6aa.orgcommittee encourages AA members to read and purchase AA conference approved literature.

PROCEDURE:

The committee holds monthly meetings (when feasible) to fulfill its responsibilities for the committee. The chairperson gives an oral and written report of committee activities at the monthly district meeting.

The chairperson attends the area 15 quarterly literature committee meeting where an oral report and written report of the past three months of district 6 literature committee activities.

Each year in April, the committee reviews the conference agenda items for literature for the general service conference. The chairperson reports the suggestions of the committee on these items to the district meeting prior to the April area assembly.. The chairperson also reports the conference item review suggestions at the April area assembly to the area literature committee. The Area literature chairperson presents our views to the delegate for review to take the area committee's recommendations to the general service yearly conference.

The committee has the responsibility of evaluating and updating the district service materials to include but not limited to the GSR Introductory Pamphlet, the General Information Service Pamphlet when necessary. The update is provided to the district for approval with a sense of the meeting. Some committee's have their own literature material and if it needs updating the chairperson of said committee can bring the changes to the Literature committee for approval with changes suggested. After updated revision the Literature chairperson presents the brochure for sense of the meeting approval

The committee makes itself available to provide literature.

The literature committee has literature displays that can be requested for group and district functions. The displays are usually brought to all of the distinct fundraising activities.

The committee maintains a supply of various Conference approved literature for district meetings. This literature is generally for display only. Anybody interested in purchasing certain items on display can request this information from the literature committee chairperson, the general service office literature catalog and or from our central office/inter groups.

To contact the District 6 Literature Committee please e-mail Literature@District6AA.org or contact the individual chairperson whose information is on the current District 6 agenda.

GENERAL GUIDELINES FOR COMMITTEE CHAIRPERSONS AND ALTERNATE CHAIRPERSONS

This page is all of the general guidelines that the committee chairpersons have in common. This page will be in the legacy of service once only and the succeeding pages will be the selective scope/procedures for each chairperson position.

QUALIFICATIONS

The qualifications for chairperson for these committees, per resolution (# 517 02/2014). Individuals must have a minimum of two years of continuous sobriety and one year as a past or present General Service Representative GSR) in any of our ninety three (93) areas within the United States and Canada. An alternate chairperson be appointed as a member of all the District 6 standing committees. The chairperson of these committees will appoint this person pe resolution (# 603 07/2019). The alternate chairperson must meet the same requirements set by resolution as standing district committee chairpersons and be defrayed at the rate set by resolution for attending area quarterly assemblies in the absence of the committee chairperson unless otherwise defrayed. The term of the DCM is two years and generally coincides with the South Florida Area election of officers. Elections are held in even years at the November District Meeting with service to begin the following January.

There will be no waived requirements/qualifications for any of the district officers, committee chairpersons, DCMs and ACMs

COMPOSITION

All of the district standing committees are composed of a chairperson that has been elected by the District 6 body per requirement resolutions. The Current Practice Committee Chairperson position, by resolution, is automatically filled by the immediate past District 6 chairperson when willing and able to serve. If this individual is not available to serve then the Current Practice Chairperson is selected as above. The Finance Committee chairperson is appointed by the current District 6 chairperson. The Finance Committee Chairperson appoints two members from the General Service body with financial backgrounds. An alternate chairperson is appointed by the chairperson also as per requirement resolutions, Other members of the committee are DCM's, ACM's, GSR's and AGSRs. Also, anyone from any of our groups, may be a member of these committees and they do not have to be participating in general service with District 6. The Finance Committee does not utilize volunteers

SCOPE AND PROCEDURE

These two items will be the responsibility of the current serving chairperson for evaluating the committee's business and functioning for the two year panel of service. This reflects the overall duties and activities of each service entity in District 6, Area 15. All of the currently serving District 6 Officers, Committee Chairpersons and the overall DCM Coordinator (alternate district 6 chairperson)

The following items pertain in general to all the above mentioned people

The committee holds a scheduled meeting, when necessary for members. Most communication and work distribution is done via computer

The Chairperson, or Alternate Chairperson in their stead, attends all District 6 business meetings and presents an oral report of no more than 4 minutes, providing a written copy to the Recording Secretary for inclusion in the district 6 business meeting minutes

The Chairperson, or Alternate Chairperson in their stead, attends the quarterly Area 15 committee meeting and the Area Assembly.

Receives defrayed funding, from the district treasurer, for the cost of attending the Area 15 quarterly weekends. This is usually one nights lodging at the agreed quarterly room rate. Or may receive defrayment to and from the quarterly, if they have not stayed overnight as above, at the current IRS reimbursement on mileage

Expenses incurred performing duties of this office must be submitted to the Treasurer, including items, which, you, individually, are absorbing as a contribution. These must be itemized to enable annual budgeting for the district as a whole.

All voting members of district 6, plus the chairperson (a non voter, who casts a vote only in the event to break a tie) have a right to put forth a motion to the body

All district 6 trusted servants refrain from standing on election day for the same position unless they are fulfilling an unexpired term. However after the election day is over they may stand for the same position if they so desire at any time when requests are done to fill empty positions

All District 6 officers, and committee chairpersons will provide, at the October business meeting during their report time, a description of what their position is and what has been done in the past two years This will give anybody a general idea of what each position entails in a general preview of the job description so as to let those interested make an informed decision about standing for the positions

Reviews the scope/procedure of the position listed in the Legacy of Service document and provides a notation of no changes or makes changes and submits the information to the Current Practice Committee Chairperson at the October business meeting at the two (2) year rotation time. In addition, changes needed to be added to the scope/procedure due to motions passed or committee decisions may be submitted, at any time, to the Current Practice Committee Chairperson. The Current Practice Committee Chairperson will be responsible for submitting the changes to the Legacy of Service document and to the Website Committee Chairperson for inclusion in the District 6 Website. These changes will be designed to guide the next chairperson selected for the position.